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Financial Aid Acceptance & Disbursement Financial Aid Acceptance & Disbursement Financial Aid Acceptance & Disbursement

Financial Aid Acceptance & Disbursement

Congratulations! You have received your financial aid award letter. Below are the next steps that you need to take in order for money to be disbursed into your account.

1. Accepting the Award. 

When you receive your award letter, you must respond to accept. You can do this via email, mail (see address below) or fax (620.229.6245) a response to let us know which parts of the offer you would like to accept.

Please note: All processing of your financial aid stops until we receive this response from you.

Southwestern College
ATTN: Financial Aid
100 College St.
Winfield, KS 67156

2. Submit Verification Paperwork (if requested)  

Occasionally, students completing the FAFSA are selected for a process called verification. When this happens, the Office of Financial Aid is required to check your FAFSA for accuracy. You will know if you are selected when you receive the results of your FAFSA. You will also see verification paperwork listed in the financial aid page of your Self-Service Account.

3. Set Up Your Loans  

When your financial aid file is complete, you must pass three very important tests to be eligible for disbursement:  1) You must be officially accepted to the college with all official transcripts present in the registrar’s office.  2) You must be progressing toward a degree in a manner that is timely and successful (known as satisfactory academic progress).  3) You must be currently attending classes.

4. Ensure Eligibility  

When your financial aid file is complete, you must pass three very important tests to be eligible to receive funds:

  1. You must be officially accepted to the college with all official transcripts present in the registrar’s office.
  2. You must be progressing toward a degree in a manner that is timely and successful (known as satisfactory academic progress).
  3. You must be currently attending classes.

5. Receive Money!

After the start of classes and confirming eligibility, the Office of Financial Aid approves the release of the money by sending an electronic notification to the Student Account Office. This happens weekly as the funds are approved. The approved money is then uploaded into your account. You’ll see the funding move from pending to active on your balance view in Self-Service. If the application of your financial aid creates a credit (or negative) balance on your student account, a check for the credit amount will be auto-deposited into your bank account or written and mailed to you within 14 days of its appearance on Self-Service. You can sign up to receive your credit check electronically through the ePayment option on Self-Service.

Click here for more information regarding keeping your financial aid and repayment of your loans.

Not sure where to start?

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